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Residency Program Coordinator - Psychiatry

Location: Boston, MA
Post Date: 4/2/2020
Under general guidance, the Residency ProgramCoordinator works independently to assurethat programs for the education of assigned residents and medical students are properly organized, well-coordinated, effective, monitored, and in compliance with requirements set by Boston Medical Center and by all organizations and agencies that are involved with the process of determining accreditation of post-graduate medical education programs. Responds to all inquires relative to the residency program. Reviews applications on ERAS (Electronic Residency Application Service). Screens and requests additional material from applicant in order to set up interviews. Corresponds with appropriate individuals, medical schools, agencies to obtain information to compile profile of resident applicant. Responsible for obtaining exam results on resident applicants.

Prioritizes and scores resident applicants based on their credentials to be selected for interview with the Administrative Director and Department Chair. Arranges the initial interview with appropriate individuals (including transportation & lodging). Prepares welcome packages for new residents.

Works with GME Office in hospital-wide orientation for incoming house officers; works with GME Office in obtaining proper visa documentation when applicable. Serves as liaison for residents regarding benefits and Human Resource issues.

Coordinates timely credentialing for licensure; maintains current records of ACLS-status and arranges for re-certification training in advance of expiration date.

Prepares statistical data on each resident for weekly, monthly and yearly evaluations. Ensures that all monthly evaluations are up-to-date on database management software

Maintains up-to-date resident rotation schedule for the year, including outside rotations, and electives (including rotators from other institutions). Submits monthly report to GME office after verifying resident rotations.


Bachelors plus at least 5 years experience in healthcare administration and management (or equivalent, i.e. Associates plus 7 years relevant experience ). Experience in medical education administration, grant writing, evaluation systems and faculty development preferred. Must have excellent interpersonal skills and ability to work with individuals from a variety of disciplines, and on a variety of levels. Requires excellent record-keeping skills, office organizational skills, and computer literacy necessary for entering and manipulating statistical data, creating schedules, and ability to maintain detailed, accurate, and complete records of departmental activities and confidential personnel/training records. Requires ability to work with numbers, including preparation of grants, hours tracking for payroll, budgetary accounting, and data analysis. Strong computer skills and knowledge of Microsoft Office applications (MS Word, Excel, Access, PowerPoint) and web/internet is required. Experience with or ability to learn institutional GME software such as ERAS and New Innovations.

Req ID: 14858

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